Sorting A Global Address List In Outlook

Microsoft Outlook has become one of the most popular and widely used email clients among computer users. It is included in the Microsoft Office suite provided by Microsoft. Outlook has many features like calendar, contact list, email, notes, to do bar etc. All the users on the email server will be listed with the help of the Outlook email component namely Global Address List (GAL). This is a very easy and suitable way to find the users and recipient addresses in the internal network. Each user of the Outlook program has the option to sort the list of addresses as per the preference of the user. This makes it very easy for the user to search for a particular email recipient. The GAL can be sorted as per the Outlook preferences available for each of the users.

Instructions To Sort A Global Address List

• Turn on the computer and click on the Start menu, which is on the bottom left hand corner of the screen. Select All Programs and click on Microsoft Office. After that, select Outlook. This will open the Outlook email client software.
• In the Outlook window, click on the Tools menu and then on E-mail accounts. This will open up a configuration window. Click on the option named View or change existing directories or address books and then on the Next button.
• Click on the Outlook Address Book option and then on the Change button. This will open another window. You can now select the field in which you need to sort the address book entries. After selecting the field, click on the OK button.
• After doing all the above steps, click on the Close button and then on Finish. Click on the address book icon in the main window of Outlook program to test the new settings. If everything is configured correctly, the GAL will be displayed for you as per your preferences.

You may follow these simple and easy to follow methods to sort the Outlook Address book as per the preferences of a user. If you have any doubts on any of the steps explained above, you can contact the Microsoft help and support team. They will surely help you to clear your doubts. You can also refer to the Outlook help modules provided in the official web site of Microsoft to know more on the steps.